You already quoted the job.
Now let's win it.
ARMKU Estimate Recovery follows up on every open replacement estimate your team writes. AI drafts the message, a person approves it, and it goes out in your company's name. Interested homeowners come back to your office ready to book.
The most expensive lead you have is the one you already quoted.
Think about what a replacement estimate costs you before a single dollar comes in: the phone call, the truck roll, a technician's hour in the attic, a written proposal. Then the homeowner says the words every contractor knows: "Let me think about it."
Meanwhile the phone keeps ringing. Service calls take priority because they pay today. Two weeks later the estimate is buried under fifty newer tickets. The customer didn't disappear. Whoever follows up wins the job. Most of the time, nobody does.
On the call we plug in your real volume, ticket and margin.
Five steps. Your office stays in control at every one.
Import your open estimates
You send an export of open replacement estimates from ServiceTitan, Housecall Pro, Jobber, FieldEdge or a spreadsheet. About 30 minutes of your time, once.
Set the rules together
Which estimates are eligible (typically 7 to 45 days old) and which are never touched: sold, cancelled, disputed, opted out, or already being worked by your team. One record per estimate, so nobody is messaged twice.
Follow up, reviewed by a person
For each eligible estimate the system drafts a short, personal note in your company's voice using only approved facts. A person reviews it, then it goes out from your office mailbox. Day 0, day 4, day 10, then we stop.
Route every reply
"I'm ready" goes straight to your office to book. Questions go to the person you named. "Stop" is honored immediately, everywhere.
Report in numbers you can act on
Every Monday, one page: estimates touched, replies, appointments booked, jobs sold and revenue, tied to the original estimate number.
What never leaves your hands
Pricing, discounts and financing approval. Scheduling and availability. Technical answers about equipment. The customer relationship. The system prepares and organizes; your people decide.
Human approval
Every message is read by a person before it goes out.
No double messaging
One record per estimate. Duplicates are merged before anything is sent.
Fresh status
Sold, cancelled or in-progress estimates are excluded before every send.
No promises the AI can't keep
Price, dates and availability are only ever quoted by your team.
Stop means stop
An opt-out applies instantly to email and any channel added later.
Pause any time
One email from you pauses everything. Nothing is locked in.
Test it on the estimates you already have open.
First month: up to 100 open replacement estimates, set up within 5 business days of receiving your export, up to three reviewed follow-ups per estimate, reply routing, a weekly one-page report and a month-end review call.
Flat monthly fee sized to your estimate volume, confirmed on the call. No contract, no setup fee, no per-user licensing. Cancel any month.
After the first month, you choose
Continue
Same scope, month to month. Follow-up on every new estimate as it comes in.
Grow
More estimates, texting once consent is in place, service agreements, the CRM side of the office.
Stop
Keep the report and the cleaned queue. No further cost, no hard feelings.
Also from ARMKU: a CRM without per-user licensing
If keeping track of customers is a headache too, spreadsheets, a CRM nobody updates, or one that charges for every seat, we set up and run open-source systems like Odoo at very competitive prices. One flat cost, no per-user fees, and your data stays yours.
Next step: a 15-minute call
We check three things: that you have enough open estimates, that you can take on more installs, and that there is a real follow-up gap. If it isn't a fit, we'll say so, and you'll still leave with a clearer picture of your open quotes.
Not an HVAC company?
Estimate Recovery works for any business that sends quotes: plumbing, electrical, roofing, solar, commercial contractors, distributors and B2B services, anywhere in the U.S. and Latin America.
See how it works for every industry →Rodolfo Kong · ARMKU · rkong@armku.us · +1 713 881 9960 · 650 W Bough Ln #125, Houston, TX 77024